Privacy Policy · Meetwell

Meetwell ("we," "us," "our") helps people at different companies coordinate meetings by showing when everyone in a project group is free — without exposing what anyone's meetings are actually about. This policy explains what information we collect, how we use it, and the choices you have.

1. Information we collect

When you sign in with Google or Microsoft, we receive:

Your name, email address, and profile photo, as provided by that account.
A calendar access token, which we use to check when you are busy. For Google, we request permission to view your calendar events so we can also detect all-day events. Microsoft's availability response includes each event's subject and location. In both cases we use only the start time, end time, and whether an event is all-day. Titles, descriptions, locations, and attendee lists are discarded immediately and are never stored, displayed, or shared.

If you connect a calendar via an iCal/CalDAV feed URL instead, we store:

The feed URL itself and a label you give it. We fetch the feed only when someone in one of your project groups opens the calendar, and treat its contents the same way as above: only times are used, everything else is discarded.

We also store information you provide directly while using Meetwell:

Project group names, descriptions, and membership (who is in which group).
Invite links you create for a project group.

2. What we don't store or share

We never store or share the title, description, attendees, or location of your calendar events. Other members of your project groups see only whether you are busy or free. Because Google's events permission and Microsoft's availability response can technically include those details, our servers receive them briefly while working out your busy times, then discard them. We do not access your email, files, or any other data from your Google or Microsoft account.

Meetwell's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

3. How we use your information

To operate your account and let you sign in.
To show free/busy availability to other members of a project group you're part of.
To generate invite links when you invite someone to a project group.
To maintain the security and reliability of the service.

We do not sell your information, and we do not use it for advertising.

4. Who can see your information

Your free/busy availability is visible only to other members of a project group you've joined — and only as busy/free blocks, never event details. Your name and email are visible to other members of your shared project groups so they know who they're scheduling with.

5. Service providers

We use the following third parties to operate Meetwell, each bound by their own privacy and security commitments:

Hosting and infrastructure (e.g. Vercel).
Database storage (e.g. Neon/PostgreSQL).
Calendar free/busy data from Google Calendar API and Microsoft Graph API, only for the calendars you explicitly connect.

6. Data retention and deletion

We retain your account and project data for as long as your account is active. You can delete your account at any time from your profile: click your name in the top-right corner, then Delete my account (or go directly to meetwellcalendar.com/account/delete). This permanently removes your profile, your connected calendars and stored calendar access tokens (and revokes Meetwell's access at Google), and your membership in all project groups. Project groups you own are handed over to a co-owner if they have one; otherwise they are deleted, and you're shown which ones before you confirm.

7. Security

We use industry-standard measures to protect your information, including encrypted connections (HTTPS) and encrypted storage of calendar access tokens. No method of transmission or storage is 100% secure, and we can't guarantee absolute security.

8. Children's privacy

Meetwell is not directed to children under 16, and we do not knowingly collect information from them.

9. Where we operate, and international users

Meetwell is operated from Switzerland, and your information is processed in accordance with the Swiss Federal Act on Data Protection (FADP). Under the FADP, you have the right to request access to, correction of, or deletion of your personal data, and to object to certain processing — contact us using the details below to exercise these rights.

If you're located in the European Economic Area or UK, you may additionally have rights under the GDPR (such as data portability and the right to lodge a complaint with your local supervisory authority). Where we transfer data outside Switzerland or the EEA (for example, to our hosting or calendar-API providers), we rely on appropriate safeguards such as standard contractual clauses.

10. Changes to this policy

We may update this policy from time to time. If we make material changes, we'll notify you by email or through the app before they take effect.

11. Contact us

Meetwell is operated by Dominic Drew, Switzerland. Questions about this policy or your data? Contact us at info@meetwellcalendar.com.